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ViTS
Tips
Materials
- Provide the electronic files you will display during
the conference to the ViTS Facility in advance
 Save your files to the shared Hq_groups 'Hqdata1' (W)
Drive in the ViTS Unsecured
Documents for Presentation
folder
- For back-up, you can...
Send your files to ViTS by e-mail: hq-vits@nasa.gov
Bring to your conference a 3.5" floppy or a PC Zip
disk
Bring Hard Copies, (Transparencies not
necessary)
- 35mm slides or other media require 24 hour
notice
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Here are some tips for you to consider so your conference can
go smoothly and occur on time.
Timing
Factors
- Request your meeting as far in advance
as possible, and be as flexible as possible as to dates and
times
- Notify your participants in advance
- Send your
conference materials to all participants (preferably not just a
single point of contact) 24 hours in advance
- Last-minute
conferences are sometimes possible, so do not hesitate to call at any
time
Keeping the Conference on
Track
- Prepare and use an agenda
- ADHERE TO NASA REGULATIONS
and request permission from all participants when there is a request
to record the meeting
- Begin the meeting with a brief
roll call to allow all participants to know who is at each
site
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