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+ ITCD Home > Products & Services > Onboarding
ONBOARDING AT HQ |
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Onboarding Process
Onboarding is the process of integrating new employees into NASA, preparing them to succeed at their job, and helping them become fully engaged, productive members of the Agency.
Onboarding involves collecting data from the employee needed by the Security team, the Information Technology (IT) group, the Human Resources (HR) folks, and Facilities services to equip the employee with the necessary credentials and required resources to be effective. A successful onboarding results in the new employee having the appropriate IT resources needed on their first day of employment.
To onboard a person at NASA Headquarters, several different applications are used:
- Workforce Transformation Tracking System (WTTS): Tracks all prospective gains, losses, and moves across NASA.
- Entrance on Duty Station (EODS): Allows new hires to verify their information and complete HR forms prior to their first day of employment.
- System for Training and Educational Resources (SATERN): NASA training system that tracks all required training.
- Identity Management and Account Exchange (IdMAX): Gateway to accessing multiple IT tools used for badging and application requests.
- Enterprise Service Desk (ESD): New tool for ordering IT seats and services.
You will use IdMAX and ESD to onboard all different types of personnel.
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PERSONNEL ENTRY TYPES |
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Personnel Type |
CICO |
Type of CICO Entry
Required |
IdMAX |
Type of IdMAX Entry Required |
New Hire Civil Servant |
Yes |
Equipment, Seat, Badge, NCIC, and Background Investigation |
HR creates and Sponsors the Identity
NOMAD and NCAD accounts are automatically created |
IT POC would request applications, PKI, Entrust etc. |
NASA to NASA Detailee
(Additional Information) |
Yes |
Equipment, Seat, Badge NCIC, and Background Investigation
**See Detailee process** |
Sending center creates an FPPS action |
IT POC would request applications, PKI, Entrust etc. |
Another Federal Agency to NASA Detailee |
Yes |
Equipment, Seat, Badge NCIC, and Background Investigation |
HR creates and Sponsors the Identity
NOMAD and NCAD accounts are automatically created |
IT POC would request applications, PKI, Entrust etc. |
IPA’s (Inter-governmental Personnel Act) |
Yes |
Equipment, Seat, Badge,NCIC and Background Investigation |
Yes |
Update Affiliation and Sponsor (AO responsibility, to be process)
Applications, PKI, Entrust etc. |
Paid Interns |
Yes |
Equipment, Seat, Badge, NCIC, and Background Investigation |
HR creates and Sponsors the Identity
NOMAD and NCAD accounts are automatically created |
IT POC would request applications, PKI, Entrust etc. |
Non-Paid Interns Grantee’s & Fellow’s
(Create Identity)
(Modify Identity)
(Invite User) |
Yes |
Equipment, Seat, Badge, NCIC, and Background Investigation |
Yes |
Create Identity Process Sponsor Identity Process
Applications, PKI, Entrust etc. |
Contractors
(Create Identity)
(Modify Identity)
(Invite User) |
Yes |
Equipment, Seat, Badge, NCIC, and Background Investigation |
Yes |
Create Identity Process
Sponsor Identity Process
Applications, PKI, Entrust etc. |
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DOCUMENTATION |
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NOTE: Visit the new Offboarding page for offboarding documentation that was previously posted here.
Headquarters-Specific Documentation
Other Useful Reference Materials
Onboarding Foreign Nationals - Useful Reference Materials
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TRAINING AND GUIDELINES |
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Training Modules
Brown Bag Sessions
1-hour, informal sessions cover different topics relating to onboarding. Upcoming sessions:
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Time |
location |
(No sessions scheduled at this time)
Brown Bag Presentation Archive
| Date |
Files |
Presentation Highlights |
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SecurID Token Email Notification
Affiliation Sponsor/Identity Requestor SATERN training |
| May 12, 2011 |
None
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Live demonstration and discussion of CICO topics. |
| April 21, 2011 |
+ View PPT File
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Includes new onboarding features for IdMAX, CICO/NAMS update, CICO reminders, CICO checklist, CICO check-out process, onboarding systems for civil servants and foreign national process. |
March 9, 2011 |
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Includes types of personnel, overview of the civil servant on-boarding process, non-civil servant processing in IdMAX, invitational process, IPA process, and issues that can cause delays |
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SUPPORT |
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For assistance with Onboarding, contact a Customer Service Manager below:
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